Everywhere in the world Bureaucracies have major similarities for government organizations and private institutions. Bureaucratic organizations have four key main characteristics; namely clear (1)hierarchy system, job (2)specialization, (3)division of labor among workers, (4)formal rules, (5)working procedures, and (6)Fairness. Max Weber six principles of bureaucracy & characteristics, as explained in this article helps in daily functioning of the organization, promotes transparency, efficiency and order among employees.
Bureaucratic theory has gained recognition overtime due to unique characteristics. Modern institutions built on Max Weber six principles of bureaucracy have strong structures, defined rules, uniform system, human resource mostly people one vision towards arching organizational goals.
Bureaucracy theory meaning
Max Weber’s Definition: Bureaucratic Theory means process of managing an organizational structure through defined administrative process and systematic process according to Max Weber. He’s regarded the founder of this principle, hence its commonly referred to as Max Weber six principles of bureaucracy. So what is Bureaucracy? According Max Weber, bureaucracy is a term that means rules, process, procedure, regulations, system and uniform patterns of management.
Max Weber six principles of bureaucracy have been widely utilized in administrative departments to reduce complex functioning of the organization. Even most bureaucratic are now evolving with the rise of new public management. Importance and characteristics of bureaucracy can not be ignored, which include; division of labor, recruitment on merit, specialization, hierarchy, formal rules, working procedures and fairness.
Types of bureaucracy
Common types of bureaucracy include government departments, cabinet departments, statutory and independent executive agencies, regulatory agencies formulated through constitutional amendments, and major government corporations.
Examples of bureaucracy organizations are those defined by complexity and efficiency. Organizations with division of labor, improved permanence, new public management and hierarchical structure. Other ways to identify bureaucratic organizations, search for control, and evidence of following certain chain of command among employees. Another important feature to take note of is that, major functions of public administration are bureaucratic in nature. Therefore Bureaucratic organization are found both in private and government public.
Max Weber six principles of bureaucracy
Max Weber’s principles of bureaucracy, defines the Bureaucracy theory and what it stands to archive within organizations. Bureaucratic principles which include; hierarchy, job specialization, division of labor, formal rules, procedures, equality, and recruitment on merit. These elements make up max Weber‘s six principles of bureaucracy. They help to enhance organization capabilities by improving administrative and management systems through well defined rules.
Hierarchy is a type of system that shows arrangements or departments from above and below. These can also be at the same level, giving or receiving instructions. Hierarchy allows for employees to understand and follow the chain of command from top to bottom.
Serves as an important decision, making point with reference to who has more legitimate authority. Managers and administrators need hierarchy in order to effectively carry out there duties. Another important reason companies need hierarchy is that it helps managers to hold employees accountable.
2. Job Specialization
Job specialization defined as a process and knowledge employees gain through education, training and experience to enable them become professionals at on particular job. Job specialization is important in an organization because it provides skilled workers who are able to fulfil there daily activities.
3. Division of Labor
Division of labor is important and essential for economic progress. Promotes efficiency and effectiveness in an organization and reduces total cost of products due to its element of specialization. Each employee has a specific task and target hence enhancing productivity, promotes efficiency by dividing separate tasks and responsibilities.
Procedures are important to any organization and its processes. Procedures can be in form of policies and together provide direction for daily operations. Procedures enhance good conduct in an organization, regulate employee performance, provide for terms of service and improve decision making, while boosting internal processes.
Organizational and work place procedures outline key specific required action plans among employees. Workplace procedures and policies are very important for informing employees process on how to handle certain issues and compliance measures.
5. Recruitment on merit
The recruitment on merit process been consistently applied in an organization increases professionalism. Its a notion which promotes fairness, brings about diversity, and demands for integrity among managers in there duties.
Recruitment based on merit means decisions to employ and selection must be solely based on qualification criteria. This produces a good system more efficient, human resource managers in executing there respective roles, must advocate for reduced biasness through effective process, fairness, and an open structure with dedicated employees.
Bureaucracy brings about exemplary impartial and just treatment among employees. Through bureaucracy, people’s behavior and conduct is regulated without favoritism. Fairness among bureaucratic process is important because it reduces discrimination by treating each individual in a similar manner. Same rules and punishment applies to everyone, despite there position and status.