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The norm has always been managers defining and monitoring the functions of employees under their office but not many have taken time to interact with, and understand the functions of management in public administration. If you have happened to acquaint yourself with what a manager really does in this article. After reading this article, whether for education purposes or student of management and adminisdtration you will definitely be aware with what are the 7 functions of management?
Main 7 functions of management include Planning, Controlling, Directing, Organizing, Staffing, Coordinating and Motivating. These are the key 7 functions of management also known as managerial functions of management with examples . In this case you are not far from actualities because these are the functions of management.
7 Functions of management with examples
Now that we have ascertained what we regarded as tasks are actually the functions of management, let us look at them one after the other.
Planning This is arguably the most common tool in management. Planning is what a manager does first before any work kicks off. While most people think managers have it easier than any other worker, they (managers) are presented with the burden of identifying the best way available for executing a job. Fredrick Taylor’s scientific management principles involve finding the easiest and most efficient ways of doing work.
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This is no easy fix as in some cases it means a manager inventing new ways of executing the job. Having identified how the work will be done, the manager then has to figure out, among the existing workforce, who is the best man for the particular job.
Again this is not as easy as calling out a name and presenting them with a list of things they have to do. Some jobs require specialized skill sets and there is need to hire qualified personnel. Companies are not always soft on managers when this comes up.
Remember their main thrust is profit maximization. When these have been figured out, managers have to determine when the work will be done and the most acceptable amount of time needed to complete the job.
Despite controlling being regarded by most thinkers as the last and easiest process around the management functions, it is quite critical. This “continuous and forward looking process” involves making sure the company achieves set goals.
Human resources are the most difficult set in any organization given the natural resistance that usually grows when a fellow human being is in control. Managers are continuously riding an emotional rollercoaster. Controlling sometimes means cutting down on workforce or sending away underperforming staff is a way of explaingin functions of management with examples.
Looking at functions of management with examples , there is a close link between planning and controlling functions in management. These two work hand-in-glove because a manager needs to draw up plans that ensure organizational goals are met with every activity within the set of plans.
Managers give out instructions, provide guidance and evaluate the work done in an organization. All this constitute the directing process. The function is popularly known in the management circles as a “hard and heart” task.
This process is quite similar to the controlling function of management and it is also continuous. It flows from the top most of the organization’s hierarchy to the bottom.
As far as the chronology followed by the management process is concerned, organizing naturally follows planning. It involves how workers interact with their jobs, and resources at their disposal.
While executing the organizing process, managers ought to pay attention to details because an ill- organized company births losses from mismanaged, resources, incomplete tasks and even problematic insubordination.
The name of this management function is derived from human resources themselves, the staff. Human resources are the heart and lifeblood of any organization, hence staffing comes as early as third place in the management process.
Managers need to make sure they hire “the right workers” who are qualified and fit for the job.
There are various dynamics to the staffing process. Underperforming staff either has to be trained, cautioned or laid off.
In the event that the workload overburdens existing staff, new workers may be on the cards. Some workers are highly efficient such that they deserve promotions when positions up the organizational hierarchy become vacant.
Companies exist as hybrids of several departments within them. For goals to be achieved, different kinds of skillsets are required but ultimately a common vision board is used for the same company. This necessitates the coordinating function of management.
Bigger corporations have more departments than smaller ones, translating to more coordination as the organization grows. The famous saying goes “No man is an island.” It is also true in the organization as no worker can successfully do jobs without their colleagues.
The same applies with interdepartmental coordination. Managers are at the helm of this coordinating function which cascades from the top of the hierarchy.
Motivation has always been in existence since time immemorial, even before the world industrialized people motivated each other in their respective settings. The process is also an important function of management. How a manager motivates workers under his/her leadership is solely up to their discretion but the ultimate goal is to win.
Some companies have customs in place that are laid down for motivation. These include bonuses, awards and even publicized notes of acknowledgement. Today, mankind is so into the internet and social media.
I personally have seen big companies using this space to post messages about their businesses including praising their outstanding employees. Acknowledgement is just but one of the means by which managers motivate workers.
Motivation surely increases productivity within the company. Tae for instance a company with departments that house a hundred workers each and gives incentives to ten outstanding employees per department.
The remainder are driven by the desire to receive these incentive but on the other hand, the initial winners do not want to lose these spoils.
This births positive competition within the organization and before you know it, tasks are completed in a timely manner and sometimes records are broken to the delight and prestige of the organization.
Business is forever evolving and the above mentioned functions take different forms depending on the organization in which they are being applied.
What remains the same are the basics known to the7 functions of management since the discovery of the field in business circles.